3 ways I safely retire every Windows PC – and why you shouldn’t skip these critical steps


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Are you buying — or planning to buy — a new PC? What are you going to do with the computer it’s replacing?  

You may be planning to hand down the old device to a family member or reassign it to another employee in your small business. Perhaps you’ll donate it to a local charity, put it up for sale, or take advantage of an offer to trade in the old device.

Before you do any of those things, your top three priorities should be:

  • Migrating your apps and files to your new device
  • Expunging your personal data from the old PC
  • Resetting the device’s operating system so the new owner can be productive right away

Also: How to set up God Mode on Windows 11 (and use its powers effectively)

As with all things Windows, there are multiple ways to accomplish these goals.

In this post, I’ll outline your options and share some thoughts on when to choose each one. (Spoiler: The most important question is who you’re planning to give the PC to.)

But first, a few things you should do to get that old PC ready.

Step 1: Migrate your apps and files

Your new PC comes with a squeaky-clean Windows installation. Before you can get any serious work accomplished, you need to install the apps you use regularly. You can use this opportunity to weed out old apps you no longer use, or you can simply transfer everything and sort through it later.

Start on the old PC by running the Windows Backup app, which is included with Windows 11.

windows-backup-2026

The Windows Backup app saves a core group of apps and settings.

Screenshot by Ed Bott/ZDNET

It uses your personal Microsoft account to back up Windows settings, as well as a complete list of apps you’ve installed from the Microsoft Store. It also lets you back up your personal folders (Documents, Pictures, and Desktop) to OneDrive so you can transfer them from the cloud to your new PC.

Run Windows Backup on your old PC to save its current state to the cloud. Then go to the new PC and sign in with the same Microsoft account. As part of the initial setup process, you’ll get the option to restore your new profile from the backup you just saved.

Also: Microsoft said my PC was ‘too old’ to run Windows 11 – how I upgraded in 5 minutes anyway

Back on the old PC, you’ll need to take an additional inventory of legacy software (older Windows desktop apps not available in the Microsoft Store). You can find a list of these programs by going to Control Panel > Programs > Programs & Features. Make sure you have any activation codes or installer files you need to reinstall the apps on your new PC, and remove the activation for any programs that require that option. 

Next, make sure your important files are backed up. If you use a cloud storage service like OneDrive, Google Drive, or Dropbox, any data files you’ve uploaded will be easy to transfer to the new PC. As an extra precaution, I recommend creating an image backup of your old PC, saving its contents to a removable hard drive. (For instructions, see “Windows 10 how-to: Create a full image backup using this hidden tool.” Don’t let the title fool you; this ancient utility works with Windows 11, too.) That backup file contains everything on your old PC. In a pinch, you can mount the backup image on your new PC to recover a lost file.

Step 2: Use encryption tools to wipe the old data

It’s worth noting that installing a new operating system doesn’t automatically wipe out traces of the old data. The bits and bytes that make up those erased files remain on the disk, potentially accessible by someone with modest technical skills and disk recovery software. If you’re concerned that the next owner of your PC might try to recover your old files, you should take extra precautions.

The simplest solution, on a PC running Windows 11 Pro, is to enable BitLocker Disk Encryption and set it to encrypt the entire disk. (For details, see my complete guide to BitLocker.)

Also: How to upgrade from Windows 11 Home to Pro – without overpaying

After you wipe the PC, any data left behind that you previously encrypted will be unrecoverable unless someone has your 48-digit recovery key. On a PC running Windows 11 Home, delete any important data files and then manually wipe the erased disk space. Open a Command Prompt window and run this command:

cipher /w:c: 

If your old PC is still running Windows 10, this is an excellent time to upgrade to Windows 11, which still has a long and productive life ahead of it.

Step 3: Prepare the old PC for a new owner

With those chores out of the way, it’s time to choose one of the three options to install a new copy of Windows 11 for the new owner of your old PC.

Option1: Reset

This is the simplest way to remove your existing installation and replace it with a clean copy of Windows 11. You don’t have to mess with bootable media, and you can choose the option to download a completely fresh set of installation files instead of using your current Windows system files.

Also: 6 things I always do after setting up Windows 11

To get started, go to Settings > System > Recovery. Under the “Recovery options” heading, click the Reset PC button. For the first step of this procedure, you have to choose one of two options.

reset-windows-11

If you’re giving your PC to someone else, choose the “Remove everything” option.

Screenshot by Ed Bott/ZDNET

Do not choose the Keep My Files option. Because you’re passing this device along to someone else, choose Remove Everything.

You also have the option to wipe the drive clean. That precaution adds significant time to the reset and isn’t necessary if you’re passing the PC along to a family member or an employee in your small business. But do take this precaution if you’re selling or donating the PC to a stranger who might be tempted to rummage through the deleted-but-not-yet-overwritten disk space in search of recoverable data files.

Also: I replaced my Microsoft account password with a passkey – and you should, too

The second step offers the choice of a Cloud Download or a Local Reinstall. The only reason to choose the cloud option is if your PC has some nagging performance or reliability issues and you’d like to give its new owner a completely fresh start. If your old PC has no underlying issues, skip the big download and choose the option to reinstall using the existing files.

After making those choices, you’ll need to confirm your decision to reset the PC twice more. The first confirmation offers you one final chance to change your mind about the cloud download and data wipe options.

When you get to the final confirmation screen, click Reset to begin the process. After it’s complete, you’ll be at the initial setup screen for Windows 11. You can safely power the PC down at that point and let the new owner complete the setup and sign in with their personal account.

Option 2: Reimage

The built-in Windows 11 Reset process works for most situations, but there’s one specific circumstance where it falls short. If you own a Windows laptop or gaming PC with custom drivers and utilities that enable specific hardware features, you might prefer to reinstall the manufacturer’s factory image. This option is especially useful if the PC is still covered under the manufacturer’s warranty.

Also: Your Windows 11 upgrade not working? Try my 5 favorite troubleshooting tricks

If the recovery image is available on your PC, you might be able to restore that image directly. Some OEMs also offer the option to download a clean, up-to-date image during the recovery process. To get started, go to Settings > System > Recovery. Under the “Recovery options” heading, click “Restart now.” If you see an option to restore the factory image, you’re in luck.

If that option’s not available, you might be able to download a current recovery image from the PC maker, which you can use to create bootable recovery media. For details and download links for Dell, HP, Lenovo, and Microsoft Surface PCs, see “How to get a free Windows (or Linux) recovery image for your OEM PC.”

Option 3: Reformat and clean install

The ultimate recovery option for Windows experts is a clean install of Windows 11 using bootable media. This option is appropriate if a recovery image isn’t available and you want to reformat the system disk completely to remove all traces of your old data.

Before you begin, go to Settings > System > Activation. Confirm that your copy of Windows is properly activated. If you see any activation errors listed, resolve them before continuing.

To begin the reset process, you’ll need bootable installation media. Use the Media Creation Tool to download the latest installation files from the Download Windows 11 page and create a bootable USB flash drive.)

Also: How to undo OneDrive Backup and restore your personal files to your Windows 11 PC

Next, find the right combination of keystrokes and/or incantations to boot directly from that drive into the Windows Setup program. Use the built-in tools to reformat and/or repartition the target drive. Don’t skip the formatting step, or all your old files will remain on the drive in a Windows.old folder that will be accessible to the new owner.

Finally, install Windows 11. Because you’re doing this on hardware that’s already been activated, you can skip the part where you’re asked to enter a product key; Windows will install the correct edition and activate automatically after the new owner signs in for the first time.





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Recent Reviews


In Cody v. Jill Acquisition LLC, No. 25-937 (S.D. Cal. June 30, 2025), the Southern District of California declined to enforce a retail site’s terms of use and compel arbitration, holding that the plaintiff, who used guest checkout to place an online order at the retail clothing site, did not have adequate notice of the terms and the arbitration clause. This case should serve as a wake-up call for online entities to reexamine electronic contracting processes. It exemplifies how, even if a website’s visual design and its placement of the hyperlinked Terms of Use during user checkout are comparable to other presentations that have been deemed enforceable, a court could still decline to enforce online terms if the context of the transaction is not the typical e-commerce transaction between a registered customer and a retail site. In this case, the court found that by checking out as a guest without creating an account, the user was less likely to expect a continuing relationship and, therefore, the site’s notice and presentation of the terms below the “Place Order” button were not conspicuous enough in this instance to bind the plaintiff.

The plaintiff in Cody filed a putative class action complaint over the site’s pricing policies for alleged violations of the California Business and Professions Code and the Consumer Legal Remedies Act. The defendant moved to compel arbitration, arguing the plaintiff had agreed to the site’s terms of use that contained a “Binding Arbitration Agreement and Class Action Waiver” when plaintiff clicked the “Place Order” button and completed her purchase from the defendant’s website.

Generally speaking, a contract will be enforceable based on an inquiry notice if: (1) the website provides reasonably conspicuous notice of the terms; and (2) the consumer takes some action, such as clicking a button, that unambiguously manifests assent to those terms. When evaluating whether there was an agreement to arbitrate, the court in Cody first considered the visual design of the webpages and found that the visual aspect of the notice was satisfied by the defendant’s website layout. As the court stated, the relevant criteria for evaluating whether the visual elements provide conspicuous notice are whether the advisal is displayed prominently enough that the court can assume a reasonably prudent Internet user would have seen it. Elements such as a “clear and legible” notice on the order page and a hyperlink placed directly above or below an action button formatted in bright, contrasting color and readable font within a relatively uncluttered web page have been favorably cited by courts in past cases.

The court here found the visual design to be adequate because of factors such as the underlined blue hyperlink to the terms of use and its location directly below the “Place Order” button. [See below image from the court opinion of the final contracting screen ].

Although the court recognized that the “design of the website alone might support concluding that the notice would be reasonably conspicuous,” it went on to consider the full context of the guest checkout transaction at issue in Cody.  Here, the court distinguished it from those types of transactions where a user might anticipate “some sort of continuing relationship.” The court emphasized that when considering the notice requirement, the visual design of the website must be examined within that context. As it stated: “This means that courts should expect that a reasonable internet user is more vigilant in looking for contractual terms when the context of the transaction reasonably implies a contractual relationship.” To the court, when a user “simply purchases goods or avails herself of a one-time discount offer,” there is less reason for her to expect a continued relationship beyond the purchase. 

In the case at hand, the court considered plaintiff’s decision to check out as a guest as one where the user did not anticipate a continuing relationship, and compared it with other traditional e-commerce transactions involving registered users where the Ninth Circuit previously found that such context would put a user on inquiry notice that a purchase on the company’s website constituted an agreement to its terms.

“Generally speaking, courts are more likely to conclude that a user anticipating ‘some sort of continuing relationship’ would expect to be bound by terms, whereas a user ‘who simply purchases goods or avails herself of a one-time discount offer’ would be less likely to form such an expectation.”

“This context distinguishes this case from those in which the Ninth Circuit has found that the context of the transaction would put a user on inquiry notice that use of a company’s website or services constituted an agreement to its terms and conditions, including an arbitration provision.”

Thus, despite the adequacy of its visual aspects on the J. Jill site, the court found that proper notice was not sufficiently conspicuous in this case because of the guest checkout context of the transaction (“The context of the transaction therefore weighs against concluding that Plaintiff was sufficiently aware that, by placing an order through jjill.com, she would be entering into an agreement including an arbitration provision”).  

In another recent case, Chabolla v. ClassPass, Inc., 129 F.3d 1147 (9th Cir. 2025), the Ninth Circuit affirmed a lower court’s ruling that declined to send a proposed class action to arbitration. In the ClassPass case, the plaintiff signed up for a trial period for ClassPass, a service that sells subscription packages for access to various gyms and fitness studios, but later took issue when subscription charges resumed after gyms reopened following the COVID-19 pandemic. The contracting process in this case involved several signup screens. [An image from the court opinion of the final screen appears below].

In this case, the court’s decision was a flip, of sorts, of the Cody case, with the Ninth Circuit finding the visual presentation of the terms lacking, even though the context of the transaction would seemingly put the user on notice of an ongoing relationship that would contemplate the user agreeing to site terms. The appeals court found that while a trial subscription opportunity may not indicate an anticipation of an ongoing relationship in all instances, the context neither weighs in favor of nor against the notice requirement. This is because, as the court noted, the other aspects of the context – such as how the purchase is described as a “plan” or a “membership” and how the benefit of ClassPass is to gain access to gyms and fitness studios – conjure the idea of a continuing relationship. Nonetheless, the court ultimately decided that a reasonably prudent internet user would not be deemed to have unambiguously manifested assent to the terms by working her way through ClassPass’s multi-page website checkout process.

Taken together, these two recent decisions show that courts – at least those within the Ninth Circuit – are considering the actual context in which these internet transactions occur when deciding whether an online entity’s contracting and checkout process binds the user to the terms. While visual presentation and web flow design remains important for e-commerce sites, the above two court decisions show that context also matters.

We have previously highlighted the importance of web design in determining if a service’s terms are deemed enforceable. Now, companies might take a second look at their own user registration and e-commerce purchase processes to ensure they offer reasonably conspicuous notice of the existence of contract terms and obtain the user’s manifestation of assent to those terms in all contexts and types of transactions, including those transactions where guest or expedited checkout is used.

Contexts that indicate transient relationships, such as guest checkout or a trial opportunity, may mean that even an ordinary presentation of terms in the form of a hyperlink to the terms located beneath a “Place Order” button – a presentation that is used regularly by many sites – might need to be bolstered, in some cases, to provide the user additional notice that he or she is entering into a transaction that mandates acceptance of contractual terms. As the Cody court commented: “[T]he onus must be on website owners to put users on notice of the terms to which they wish to bind consumers.” Ultimately, the above court decisions accentuate the need for counsel to be involved in the decisions underlying the design and wording of online contracting processes and presentation of terms so entities can attain adequate user notice and assent that would satisfy even the most exacting scrutiny for any type of transaction.



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